PayEFlow · Payroll & compliance for IndiaPayroll that's checked, approved and compliant — every month.
PayEFlow runs payroll for Indian companies from hire to retire: salary structures, a reviewed and approved monthly run, password-protected payslips, PF, ESI, Professional Tax and salary TDS under the Income-tax Act 2025. CA firms run it as a payroll bureau for every client company.
A payroll run you can sign off with confidence.
Every run moves through Draft, Review, Approved, Locked and Paid — and nothing reaches the bank file until the checks are clear.
- About 20 checks before submission — duplicate bank accounts, IFSC format, big net-pay swings, people not on the rolls, ESI threshold crossings and the Labour Code 50% wage test.
- Pay, hold, part-pay or void each joiner, exit, arrear, overtime and claim line.
- Maker-checker approval by total, net-pay change or number of joiners — the approver can send it back.
- Arrears from back-dated revisions are worked out for you, with arrear PF month by month.
- After lock, roll back a single employee if you must; reopening the run needs the Owner.
- Draft
- Review
- Approved
- Locked
- Paid
- Duplicate bank accountsNone
- IFSC formatAll valid
- Large net-pay change2 warnings
- ESI threshold crossing1 warning
- Labour Code 50% wage testPassed
- Paid but not on the rolls1 error
From offer letter to full and final.
One system for the whole employee lifecycle — so payroll inputs come from the same place HR already works.
Salary structures
CTC templates with a live payslip preview. Add your own earnings and deductions and set their tax, PF, ESI and Labour Code treatment. Loans and advances recover as EMIs.
DetailsMonthly payroll run
Draft → review → approve → lock → paid, with about 20 checks, maker-checker approval and automatic arrears for back-dated revisions.
DetailsPayslips
Password-protected PDFs, released to everyone, to selected people or on a date you choose, emailed in bulk, in your branding.
DetailsPF, ESI & Professional Tax
PF on ceiling or full wages, ESI with threshold checks, PT slabs for six states pre-loaded — and an EPFO ECR file and ESIC file every month.
DetailsSalary TDS (Sec 392)
Old vs new regime comparison, projected monthly TDS with rebate, surcharge and cess, Form 124 declarations with proof checks and Form 130 Part B.
DetailsAttendance & leave
Geo-fenced check-in, leave, WFH and regularisation requests, a team calendar and a monthly HR sheet that feeds payroll.
DetailsExpenses
Claims with categories, km rates, GST and vendor GSTIN, and receipts — paid with salary or separately.
DetailsExits & full and final
Resignations, exit checklists and F&F with gratuity, leave encashment and notice recovery — approved before it pays.
DetailsHR letters
20 templates — offer, appointment, increment, relieving, experience and more — issued in bulk with a QR code anyone can verify.
DetailsEmployee self-service
Employees see payslips and Form 130, file tax declarations, apply for leave, claim expenses and request letters themselves.
DetailsConsultants (Sec 393)
A portal for consultants to submit invoices, TDS by nature of payment, Form 131 certificates and Form 140 data.
DetailsReports & accounting
Payroll register, cost and headcount reports, cost centres and projects — exported to Excel, PDF, CSV or Tally XML.
DetailsThe files you used to build in Excel.
PayEFlow produces these uploads and documents from your payroll runs. See how PF, ESI and PT are worked out on the statutory compliance page.
EPFO ECR 2.0 file
The text file for the EPFO unified portal, plus a PF arrears schedule.
ESIC contribution file
Employee-wise ESI contributions as a CSV for the ESIC portal.
Bank salary file
Generic NEFT, HDFC, ICICI, SBI or Axis layouts — versioned if a run is reopened.
Payroll register
The month's full register in Excel.
Payroll journal
Ready for your books — as CSV or Tally XML.
Payslips
PDFs protected with PAN + birth date, and a Tax Year pack per employee.
Form 130 Part B
The employer working of the salary TDS certificate (old Form 16) as a PDF.
Form 138 data
Quarterly salary TDS data (old 24Q) as CSV for your return utility.
Form 131 & Form 140 data
Consultant TDS certificates (old 16A) and return data (old 26Q).
Check a bank file layout with your bank before your first upload.
Run payroll for every client from one login.
Your firm's own payroll plus any number of client companies, each client's status for the month on one page, and staff access you control client by client.
PayEFlow for CA firms →One sign-in for practice and payroll.
Use FirmEFlow for CRM, tasks, timesheets and billing, and PayEFlow for payroll — one login, and the apps button moves you between them. PayEFlow also works on its own.
Explore FirmEFlow →Salary data, handled like salary data.
Payroll is the most sensitive data a company holds. PayEFlow keeps who-sees-what and who-changed-what on the record.
- Roles that stack — Employee, Manager, HR, Finance, Owner, Admin, Consultant and Compliance.
- PAN and bank numbers masked for anyone without salary access; bank numbers encrypted; only the last four Aadhaar digits stored.
- Nobody can approve their own request, and every rule change needs approval.
- An audit trail of old → new values, IP address and downloads for each company.
- Each company's data in its own database schema; accounts lock after repeated wrong passwords and sign out when idle.
PayEFlow questions, answered
Who is PayEFlow for?+
Does PayEFlow handle PF, ESI, Professional Tax and TDS?+
Is PayEFlow updated for the Income-tax Act 2025?+
Can a CA firm run payroll for many client companies?+
Can employees download their own payslips and Form 130?+
Do I need FirmEFlow to use PayEFlow?+
How do we move our employees and history in?+
How much does PayEFlow cost?+
Moving to the new Act? How payroll changes under the Income-tax Act 2025 →
See PayEFlow run your payroll.
Tell us how many employees you pay — and whether you run payroll for client companies — and we'll set up a walkthrough and a quote.
Pricing on request · We set your company up and send your login