PayEFlow featuresPayroll, compliance and HR. In one place.
Everything PayEFlow does today, module by module — from the salary structure on an offer letter to the full-and-final settlement on the way out.
Structures that match your offer letters.
Build CTC templates once and see the payslip they produce as you build them. Your own components carry their own tax, PF, ESI and Labour Code treatment.
CTC templates
Break a CTC into components with a live payslip preview, and reuse the template across grades.
Your own components
Add earnings and deductions of your own and set how each is taxed and whether it counts for PF, ESI and the Labour Code wage test.
Recurring components
Per-employee allowances or deductions that run between a from and to date.
Salary revisions
Revise one person or many; back-dated revisions produce arrears automatically in the next run.
Loans & advances
Record a loan or advance and recover it as EMIs through payroll.
Draft, review, approve, lock, pay.
A guided run with checks that stop mistakes before they reach a bank file — and approvals that leave a record.
About 20 review checks
Duplicate bank accounts, IFSC format, net-pay change, people not on the rolls, ESI crossings, the 50% wage test and more. Errors block submission; warnings need a tick and a comment.
Line-by-line control
Each joiner, exit, arrear, overtime and claim line can be paid, held, voided, part-paid or marked as paid outside PayEFlow.
Two kinds of hold
Take someone out of processing altogether, or process them but keep them out of the bank file.
Maker-checker approval
Approval rules by total payout, net-pay change % or number of joiners. The approver can send the run back with a note.
Arrears, worked out
Back-dated revisions produce arrears automatically, with arrear PF calculated month by month.
Lock with a safety valve
After lock, roll back a single employee; reopening the run needs the Owner. Bank files are versioned.
Payslips people can open — and nobody else can.
Release payslips when you're ready, in your branding, protected with a password only the employee knows.
Password-protected PDFs
Each payslip opens with the employee's PAN and the day and month of their birth.
Release on your terms
After lock, release to everyone, to selected people, or on a scheduled date.
Bulk email
Email the month's payslips to every employee in one go.
Tax Year pack
One PDF per employee covering the whole tax year.
Your branding
Logo, colours and what to show or hide on the payslip.
Earlier versions kept
If a run is reopened, the payslips issued before are kept on record.
Statutory deductions, worked out every month.
Rates live as dated rules, so a change in the law is an approved, logged update — not a spreadsheet edit.
Provident Fund
Ceiling or full-wage basis, EPS and EDLI wages, the reduced 10% rate, coverage warnings — and the EPFO ECR 2.0 file.
ESI
Employee and employer contributions, coverage and threshold-crossing checks, and the ESIC contribution file.
Professional Tax
Slabs pre-loaded for Maharashtra, Karnataka, West Bengal, Telangana, Gujarat and Punjab; Delhi, Haryana and Chandigarh set to nil; add slabs for any other state.
Gratuity & Labour Code
Gratuity accrual and the Labour Code 50% wage test on every run.
PF & ESI optional
Switch PF or ESI off for a company they don't apply to.
Statutory dues
A list of what's due, with due dates, after each run.
Income tax under the new Act, from declaration to Form 130.
PayEFlow uses the Income-tax Act 2025 numbering throughout — Sec 392 for salary TDS, Form 124 for declarations and Form 130 for the certificate.
Old vs new regime
Compare both regimes for an employee and record their choice.
Projected monthly TDS
TDS projected across the year with rebate and its marginal relief, surcharge and cess.
Declarations & proofs
Employees file Form 124 declarations and upload proofs; HR verifies and finalises them.
Previous employer
Record income and TDS from a previous employer for joiners mid-year.
Form 130 Part B
The employer's working of the salary TDS certificate as a PDF (Part A comes from TRACES).
Form 138 data
Quarterly salary TDS data as a CSV for your return-preparation utility.
Inputs that arrive ready for payroll.
Attendance, leave and the month's variable inputs come together in one HR sheet that payroll reads directly.
Geo-fenced check-in
Check in against each office location, or record attendance manually; forgotten check-outs close automatically.
Leave, WFH & regularisation
Requests with approvals, and a team-today view and team calendar for managers.
Monthly HR sheet
Loss of pay, overtime, incentives and other inputs for the month — locked once final, importable from Excel.
Claims with the GST detail your accountant asks for.
Employees claim, managers approve, and the money goes out with salary or on its own.
Categories & eligibility
Set who can claim what, including per-km travel claims.
GST & vendor GSTIN
Capture GST and the vendor's GSTIN with each receipt.
Pay with salary or separately
Reimburse through the payroll run or as a separate payment.
Exits that close cleanly.
From resignation to the final settlement, with every amount approved before it's paid.
Resignations
Resignation and withdrawal requests, an exit checklist and a retirement list.
Full and final
Gratuity, leave encashment with its exemption, notice-period recovery and approval.
F&F statement
Issue the full-and-final statement from the letters library.
Twenty letters, issued in bulk, verifiable by anyone.
Every letter is a PDF with a QR code that opens a public verification page — so a background-check agency can confirm it's genuine.
20 templates
Offer, appointment with salary annexure, probation, increment, promotion, transfer, warning, salary certificate, visa NOC, relieving, experience and F&F statement, among others.
Template builder & bulk issue
Edit templates, issue to many employees at once, and revoke a letter if needed.
Offer to employee
Send an offer with a public acceptance link; acceptance creates the employee record and their login.
Letter requests
Employees request letters — such as a salary certificate — from their own login.
Fewer "can you send me my payslip" emails.
Every employee has their own login for the things they'd otherwise ask HR for.
Payslips & Form 130
Download payslips and the salary TDS certificate any time.
Tax declarations
File Form 124 declarations and upload proofs.
Leave, attendance & expenses
Apply, check in and claim from one place.
Profile & documents
Upload documents and request profile corrections, which someone else approves.
Salary ledger & letters
A running salary ledger, issued letters and resignation.
Pay consultants with the right TDS.
Consultants and contractors get a portal of their own; PayEFlow works out TDS by the nature of each payment.
Consultant portal
Consultants submit invoices and see their TDS and ledger.
Sec 393 TDS
TDS by nature of payment (old 194J / 194C), with a flag when a consultant is also on the payroll.
Form 131 & Form 140
TDS certificates as PDFs and quarterly return data as CSV.
Numbers for Finance, ready to post.
Dashboards for the Owner, HR, Finance and managers, and exports that go straight into your books.
Payroll register
The month's register in Excel.
Payroll journal
As CSV or Tally XML, ready to post.
Cost & headcount reports
Exported as Excel, PDF or CSV.
Cost centres & projects
Split salary cost across cost centres and projects.
Employee annual ledger
A year's ledger per employee as a PDF, by email if needed.
Bring your data in from Excel.
Every import shows a preview before it's applied, and can be undone afterwards.
Employees
Your employee master in one upload.
Salary revisions & cost splits
Revise many salaries or cost allocations at once.
Monthly inputs
The month's variable inputs into the HR sheet.
Holidays & opening leave
Holiday calendars and opening leave balances.
The right person signs off — never their own request.
One approvals inbox with bulk decisions, and flows you configure for each kind of request.
Configurable approval flows
Leave, WFH, regularisation, documents, expenses, consultant invoices, payroll, profile changes, rule changes, new employees, pay raises, resignations and F&F.
No self-approval
Nobody can approve a request they raised.
Stacking roles
Employee, Manager (automatic when someone has reports), HR, Finance, Owner, Admin, Consultant and a read-only Compliance role for an external payroll party.
Masking
PAN and bank numbers are masked for anyone without salary access.
Audit trail
Old → new values, IP address and downloads, viewable by admins.
Ratings & pay raises
HR opens a cycle, managers rate, and approved raises become salary revisions.
See PayEFlow run your payroll.
Tell us how many employees you pay — and whether you run payroll for client companies — and we'll set up a walkthrough and a quote.
Pricing on request · We set your company up and send your login